We are registered in the United Kingdom.
2. This is a notice to inform you of our policy about all information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.
3. We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately.
4. We take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party.
5. We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.
6. Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).
7. The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org
8. Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.
9. The bases on which we process information about you
The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.
If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.
If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
10. Information we process because we have a contractual obligation with you
When you create an account on our website, buy a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.
In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
10.1. verify your identity for security purposes
10.2. sell products to you
10.3. provide you with our services, such as emails regarding updates to the site, newsletters, special offers by relevant third parties relevant to genres of soul music and mod subculture etc.
10.4. provide you with suggestions and advice on products, services and how to obtain the most from using our website
We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.
Additionally, we may aggregate this information in a general way and use it to provide class information, for example to monitor our performance with respect to a particular service we provide. If we use it for this purpose, you as an individual will not be personally identifiable.
We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.
11. Information we process with your consent
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including our products and services, you provide your consent to us to process information that may be personal information.
Sometimes you might give your consent implicitly, such as when you send us a message by e-mail to which you would reasonably expect us to reply.
Except where you have consented to our use of your information for a specific purpose, we do not use your information in any way that would identify you personally. We may aggregate it in a general way and use it to provide class information, for example to monitor the performance of a particular page on our website.
If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful.
We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us soulandmod.com. However, if you do so, you may not be able to use our website or our services further.
12. Information we process for the purposes of legitimate interests
We may process information on the basis there is a legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we do after having given careful consideration to:
whether the same objective could be achieved through other means
whether processing (or not processing) might cause you harm
whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis for the purposes of:
record-keeping for the proper and necessary administration of our soulandmod.com
responding to unsolicited communication from you to which we believe you would expect a response
protecting and asserting the legal rights of any party
insuring against or obtaining professional advice that is required to manage soulandmod.com risk
protecting your interests where we believe we have a duty to do so
13. Information we process because we have a legal obligation
We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal information.
14. Specific uses of information you provide to us
15. Information provided on the understanding that it will be shared with a third party
Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people.
15.1. posting comments within our articles
15.2. tagging an image
15.3. clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks
In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.
We do not specifically use this information except to allow it to be displayed or shared.
We do store it, and we reserve a right to use it in the future in any way we decide.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by contacting us at soulandmod.com
16. Complaints regarding content on our website
Our website is a publishing medium. Anyone may register and then publish information about himself, herself or some other person.
We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.
If you complain about any of the content on our website, we shall investigate your complaint.
If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to make a judgement as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.
If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.
17. Sending a message to our support team
When you contact us, whether through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
We record your request and our reply in order to increase the efficiency of our soulandmod.com.
We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.
When we receive a complaint, we record all the information you have given to us.
We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.
We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.
19. Affiliate and business partner information
This is information given to us by you in your capacity as an affiliate of us or as a business partner.
It allows us to recognise visitors that you have referred to us, and to credit to you commission due for such referrals. It also includes information that allows us to transfer commission to you.
The information is not used for any other purpose.
We undertake to preserve the confidentiality of the information and of the terms of our relationship.
We expect any affiliate or partner to agree to reciprocate this policy.
20. Use of information we collect through automated systems when you visit our website
Please note section 20 only of this policy is the copyright of soulandmod.com only.
Cookies are small text files sent by a web server and stored on the device you are using to browse a website. Cookies are simple text files NOT programs they therefore cannot cause harm to your device in a way that say a computer virus could.
The text information contained in the cookie file is sent back to the web server each time your web browser requests a new page. This enables the web server to identify the web browser. This allows web servers to “save state” which means that you do not have to re-enter information as you move from page to page within a website during a browsing session. So called “First party Cookies” are only accessible by the website that set them. We only use first party cookies.
Cookies can be employed to gather ANONYMISED AGGREGATED DATA. This is used to compile statistical reports that enable website owners to see what pages on their site are visited the most, average times that users spend on a page and also what country or city the visitors are from. This is important as it allows web site owners to improve their websites to enable users to navigate the content more easily. It also helps to identify which pages are the least popular and in urgent need of a re-write.
It is important to understand that any cookies we use will NOT collect any information that could be used to personally identify you.
The two most common types of cookies used on websites are Session Cookies and Persistent Cookies.
Session cookies contain a unique id number. This randomly generated number is allocated to users when they visit a particular website. Session cookies are short lived and as such are deleted as soon as you close your browser window. ie at the end of each session. If you were to revisit the website in the future you would be allocated a new session cookie. Session cookies are employed on this site.
Persistent cookie files remain on your device after you close your browser window. They normally are set with an expiry date after which the cookie is no longer valid.
At present the only cookies that are set by www.SoulandMod.com are those associated with Google Analytics web traffic analysis.
Like many other websites we use Google Analytics software (hence referred to as ‘GA’) on this website. GA generates statistical information about your use of our site and does so by downloading four persistent cookies to the device you use to access our site. The cookies associated with GA are named _utma, _utmb, _utmc and _utmz.
_utma Stores information about the number of your previous visits (if any) to this site . Expires 24 months after your last visit
_utmb _utmc Stores information about how long you stay on the site _utmb – Expires 30 mins after your visit
_utmc – Expires when you close your browser window
_utmz Identifies how you got to this site ie from a search engine or another website Expires 6 months after last set.
The information is used to create statistical reports about the use of this website. These reports are stored on servers owned and maintained by Google. More details about Google Analytics and the Cookies they may store on your device can be found here
How to view and manage cookies on your device
All modern browsers allow you to disable cookies and or delete cookies already stored on your device. However please be aware that blocking / disabling all cookies will have a negative effect on the display and functionality of most websites.
You can view / disable and delete the cookies each website you visit stores on your device.
In Firefox select => Tools => Options => Privacy =>Under the “Firefox will:” drop down menu=>Select “Use custom settings for history” => Show Cookies
to open the cookie dialog box. In the cookie dialog box site window you can click on (>) next to each websites name to expand and view the names of the cookies associated with that website stored on your device.
In Opera select => Tools => Advanced => Cookies
to open the cookie manager.
In Safari select =>Settings => Preferences => Security =>Show Cookies
In Chrome select =>Customise and control google chrome => Options => Under the hood =>Privacy Content Settings => All Cookies and site data.
In Internet Explorer =>Tools=>Internet options=>Click on privacy tab=>Under “select a setting for the internet zone” use the vertical slider to select your desired privacy and cookie settings.
For other browsers not mentioned above you will need to consult your browsers help section. You can also visit AllAboutCookies.org and or AboutCookies.org for more detailed information about cookies and how to view, manage and delete them from your web browser.
For more help with managing cookies on your mobile phone’s web browser please consult your owners manual or manufacturers website.
21. Personal identifiers from your browsing activity
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.
22. Our use of re-marketing
Re-marketing involves placing a cookie on your computer when you browse our website in order to be able to serve to you an advert for our products or services when you visit some other website.
23. Disclosure and sharing of your information
24. Information we obtain from third parties
Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use.
No such information is personally identifiable to you.
25. Third party advertising on our website
Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects information about you when their advertisement is displayed on our website.
We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
26. Data may be processed outside the European Union
Our websites are hosted in the United States.
We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business.
Accordingly data obtained within the UK or any other country could be processed outside the European Union.
For example, some of the software our website uses may have been developed in the United States of America or in Australia.
We use the following safeguards with respect to data transferred outside the European Union:
26.1. the processor is within the same corporate group as our business or organisation and abides by the same binding corporate rules regarding data processing.
26.2. the data protection clauses in our contracts with data processors include transfer clauses written by or approved by a supervisory authority in the European Union, specifically that in the country of the United Kingdom
26.3. we comply with a code of conduct approved by a supervisory authority in the European Union, specifically that in the country of the United Kingdom
26.4. we are certified under an approved certification mechanism as provided for in the GDPR
26.5. both our organisation and the processor are public authorities between whom there is either a legally binding agreement or administrative arrangements approved by a supervisory authority in the European Union relating to protection of your information
27. Access to your own information
28. Access to your personal information
28.1. At any time you may review or update personally identifiable information that we hold about you, by signing in to your account on our website.
28.2. To obtain a copy of any information that is not provided on our website you may send us a request at soulandmod.com.
28.3. After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.
29. Removal of your information
If you wish us to remove personally identifiable information from our website, you may contact us at soulandmod.com.
This may limit the service we can provide to you.
30. Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
31. Other matters
32. Use of site by children
32.1. We do not sell products or provide services for purchase by children, nor do we market to children.
32.2. If you are under 18, you may use our website only with consent from a parent or guardian
32.3. Certain areas of our website are designed for use by children over  years of age. These areas include the events, business directory and some articles.
32.4. We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
32.5. Such child users and visitors will inevitably visit other parts of the site and will be subject to whatever on-site marketing they find, wherever they visit.
33. Encryption of data sent between us
We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.
Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.
34. How you can complain
34.2. If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
34.3. If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner’s Office. This can be done at ICO
35. Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
35.1. to provide you with the services you have requested;
35.2. to comply with other law, including for the period demanded by our tax authorities;
35.3. to support a claim or defence in court.
36. Compliance with the law
However, ultimately it is your choice as to whether you wish to use our website.
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
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